Tuition and Fees

The amount of tuition assessed each term varies based on program of study, residency, and the number of credit hours enrolled. Tuition and fees are assessed in accordance with the policies set forth by the Technical College System of Georgia and are subject to change without notice. Click to see the current tuition and fee schedule. Please note, Commercial Truck Driving requires additional tuition and fees. See CDL webpage for more specific information. In addition, some courses of study, specific program fees apply in addition to the standard fees and vary based on the program of study. Continuing education and business contract training fees are assessed differently based on the course content or individual needs of the business requesting development of the course.

All students applying for in-state tuition must provide validation of lawful presence in the United States. Please click to see a listing of approved documentation that may be submitted for in-state tuition consideration.

Payment Deadlines

All tuition and fees are due by the stated deadlines and may be paid by cash, check, credit/debit card, money order, or approved financial aid. See the “Other Financial Assistance” section of this catalog for additional aid options, including payment plans via Nelnet.

Financial Obligations

A student with a balance due to the college for any reason is subject to being dropped from classes or having a hold placed on his/her student account. The hold will prevent the student from obtaining grades or registering for future classes until all financial obligations have been cleared.

Refund Policy

Individual Payment: Students who are no-shows or drop a course by the end of the fifth instructional day of the semester shall receive a 100 percent refund, excluding the application fee. Students who withdraw after the fifth instructional day of the semester shall receive no refund. Refunds may take a minimum of four weeks to process.

Federal Title IV Financial Aid: The Department of Education regulations require that unearned portions of Title IV funds (Pell Grant, FSEOG) be returned if a student withdraws from a class prior to or at the 60 percent attendance point in the term. When a student withdraws prior to or at completion of 60 percent of the term, the financial aid award must be reduced. The amount of the student’s Title IV aid earned is calculated as follows:
Number of days student completed ÷ number of days in term = percent of Title IV aid earned
100 percent of Title IV aid is earned if the student completes more than 60 percent of the term. No Title IV funds are earned if number of class days completed is three or less.

If funds are remaining after tuition and fees are deducted from earned Title IV funds, the Business Office will issue payment to the student for the remaining balance after the fourth week of the term. Any student who is issued a Title IV refund and then found to have dropped or withdrawn from classes prior to or at completion of the 60 percent attendance point in the term must return the unearned funds back to the college. Students who have amounts due will not be allowed to receive grades or register for classes until the amount owed is paid in full.

Aid Used for Active Military Tuition Assistance and Veteran Education Benefits: Active duty personnel utilizing Tuition Assistance (TA) funds or Veteran Education Benefits are awarded under the assumption that they will attend school for the entire period for which the assistance is awarded. To comply with the U. S. Department of Defense (DOD) policy and the U.S. Department of Veteran Affairs, WGTC will return any unearned TA funds or unearned VA funds on a prorated basis through the 60% portion of the period for which the funds were provided. Students who fail to attend, drop out, withdraw (officially or unofficially) or are dismissed prior to completing greater than 60% of the enrollment period will have their funds recalculated. The enrollment period is determined by the date the classes begin to the date of the last day of class. All unearned funds will be returned to the respective military service branch or veteran service organization, not to the service member, within 45 days of the determination of the withdrawal. The student may be responsible for repayment of any unearned funds.

Disbursement of Refunds: WGTC offers three options for students to receive a refund: 1) Deposit to an existing bank account or prepaid card of their choice, 2) Deposit to a Bank Mobile Vibe account, or 3) paper check by mail. Students will receive a welcome package in a bright green envelope from Bank Mobile and will choose a refund method by going online at RefundSelection.com and following the instructions provided in the welcome package. All students should make an online selection regardless of the refund preference chosen. In accordance with Title IV regulations, a paper check will eventually be mailed to the address in Banner if no refund preference is selected.

Students who receive Title IV financial aid funds (i.e. Pell Grant and FSEOG) are eligible to use their excess funds, after tuition and fees are paid, for purchases in the campus bookstores via the Automated Book Voucher Program. Excess funds, after tuition and fees are paid, are available for book and supply purchases in the campus bookstores unless students choose to Opt Out of the program in advance. Students may opt out of having their funds available for use in the campus bookstores by signing the Request to Opt Out form.

Refunds of Books and Supplies: The bookstore issues refunds for previously purchased books and supplies under certain conditions. Bookstore refund policies are outlined below:

• Original receipt required for all refunds or returns. Students are responsible for keeping the original receipt provided at time of purchase.
• Valid student ID required for refunds, returns, and purchases to financial aid.
• Textbooks may be returned within 10 days of purchase. Returns in excess of 10 days may be allowed with valid drop form or if class is canceled due to low enrollment. Books must be in original condition, with no writing, and shrink wrapping that has not been removed.
• No returns on general merchandise, supplies, or equipment unless defective. Must be returned within 10 days of purchase.
• Defective used books may be exchanged for another used book if available. Otherwise, student must pay the difference for a new book.
• Refunds issued per the method of payment indicated on the original receipt (subject to cash availability).
• Cash, check, or credit/debit card purchases will not be reversed to Pell after purchase. Students receive refunds
  for any unused Pell balances.

Continuing Education Classes: Refunds are given if a student cancels at least 48 hours prior to the beginning of the program. No refunds will be given with less than 48 hours notice, but fees may be transferred to a colleague or tuition credit may be granted for another continuing education course within the current academic year. Full refunds are given if the college cancels a course.