Policies and Procedures Manual

Technical College System of Georgia State Board Policies
and TCSG and Wiregrass Procedures Manual

This page is a work in progress. If you do not find the policy or procedure you are looking for, please contact April McDuffie at april.mcduffie@wiregrass.edu.

• INTRODUCTION
  • 1.1. TCSG Policy Development, Approval and Review of TCSG Policies and Procedures
    • 1.1.p. TCSG Procedure Development, Approval and Review of TCSG Policies and Procedures
      • Statute O.C.G.A. § 20-4-11 Powers of Board
      • Statute O.C.G.A. § 20-4-14 TCSG Powers and Duties
• MISSION AND SYSTEM OF GOVERNANCE
  • 2.1. State Board Governance
    • 2.1.1. TCSG Statement of Equal Opportunity
      • 2.1.1.p. TCSG Procedure Statement of Equal Opportunity
      • 2.1.1.L. Wiregrass Statement of Equal Opportunity
    • 2.1.2. TCSG Mission Statement
      • 2.1.2.L. Wiregrass Mission Statement
    • 2.1.3. TCSG Policy State Board Responsibilities and Authority
    • 2.1.4. TCSG Policy State Board Bylaws
    • 2.1.5. TCSG Policy Compensation and Expenses
    • 2.1.6. TCSG Policy Ethical Responsibilities
    • 2.1.7. TCSG Policy President Emeritus
      • 2.1.7.p. TCSG Procedure President Emeritus Designation
    • 2.1.8. TCSG Policy Naming of Buildings, Ground or Programs
      • 2.1.8.p. TCSG Procedure Naming of Buildings, Grounds, or Programs
  • 2.2 Office of the Commissioner
    • 2.2.1. TCSG Policy Commissioner Responsibilities and Authority
    • 2.2.2. TCSG Policy Agency Strategic Planning
  • 2.3 Technical Colleges
    • 2.3.1. TCSG Policy Employment of Presidents
      • 2.3.1.p. TCSG Procedure Employment of Presidents
    • 2.3.2. TCSG Policy Responsibilities and Authority of Technical College Presidents
      • 2.3.2.p. TCSG Procedure Presidential Responsibilities
    • 2.3.3. TCSG Policy TCSG College Strategic Planning
      • 2.3.3.p. TCSG Procedure TCSG College Strategic Planning
  • 2.3.4. TCSG Policy Technical College Accreditation
  • 2.3.5. TCSG Policy Technical College Substantive Change Reporting
    • 2.3.5p.L. Wiregrass Substantive Change Procedure
  • 2.3.6. TCSG Policy Accreditation Reporting Standards
    • 2.3.6p.L. Wiregrass Accreditation Reporting Standards Procedure
• 2.4 Local Boards
  • 2.4.1. TCSG Policy Local Board Responsibilities and Authority
  • 2.4.3.p. TCSG Procedure Compensation and Expenses
    • 2.4.3p.a1. TCSG Procedure Selection of the Method for Reimbursement of Local Board Related Expenses
  • 2.4.4.p. TCSG Procedure Local Board Member Emeritus
  • 2.4.5.p. TCSG Procedure Approving Technical College Local Board Members

• ADMINISTRATION/OPERATIONS
  • 3.1. Budget and Accounting
    • 3.1.1. TCSG Policy Financial Overview
    • 3.1.10. TCSG Policy Petty Cash Funds
    • 3.1.11. TCSG Policy Georgia Sales and Use Tax
    • 3.1.12. TCSG Policy Cooperative Nonprofit Organizations
    • 3.1.13. TCSG Policy Personal Checks
      • 3.1.13p. TCSG Procedure Debt Collection Contract for Collection of College’s Unpaid Accounts
    • 3.1.14. TCSG Policy Indirect Cost Rate
    • 3.1.16. TCSG Policy Purchasing
      • 3.1.16p1. TCSG Procedure Bond-Funded Goods and Services
      • 3.1.16p2. TCSG Procedure Purchasing Non-Bond-Funded Goods and Services
    • 3.1.2. TCSG Policy Annual Budget Requests and Operating Budgets
    • 3.1.3. TCSG Policy Transfer of Funds Among Technical Colleges
    • 3.1.4. TCSG Policy Accounting System
    • 3.1.6. TCSG Policy Payroll System
    • 3.1.7. TCSG Policy Enterprise Funds
    • 3.1.8. TCSG Policy Audits
      • 3.1.8p. TCSG Procedure State Board Audit Resolution Process
    • 3.1.9. TCSG Policy Bank Accounts
  • 3.2. Copyright
    • 3.2.1. TCSG Policy Intellectual Property
    • 3.2.2p. TCSG Procedure Development of Patentable Devices/Materials or Copyrightable Materials/Media by TCSG/College Personnel or Students
    • 3.2.3.p. TCSG Procedure HEOA P2P Unauthorized File Sharing Prevention Compliance
  • 3.3. Operations
    • 3.3.1. TCSG Policy Maintenance for Campus Facilities
      • 3.3.10. TCSG Policy Firearms, Weapons, and Explosives
      • 3.3.11. TCSG Policy Severe Inclement Weather
        • 3.3.11p. TCSG Procedure Severe Inclement Weather
      • 3.3.12. TCSG Policy Real Property Acquisitions and Leases
      • 3.3.13p TCSG Procedure Business Email Archiving, Retention and Investigation Procedure
      • 3.3.14p. TCSG Procedure Open Records Request
      • 3.3.15. TCSG Policy Environmental Protection
      • 3.3.16p. TCSG Procedure Identity Theft Prevention
    • 3.3.2. TCSG Policy Use of Vehicles
      • 3.3.2p. TCSG Procedure DOAS Motor Pool
        • 3.3.2p.L1 Wiregrass Fleet Management
    • 3.3.3. TCSG Policy Use of Campus Facilities
    • 3.3.4p. TCSG Procedure Acceptable Computer and Internet Use
      • 3.3.4p.L.1. Wiregrass Banner Security Procedure
      • 3.3.4p.L.2. Wiregrass Account and Password Procedure
      • 3.3.4p.L.3. Wiregrass Student Account and Password
      • 3.3.4p.L.4. Wiregrass Social Media Procedure
      • 3.3.4p.L.5. Wiregrass Media Relations Procedure
      • 3.3.4p.L.6. Wiregrass Computer Use Procedure
    • 3.3.5. TCSG Policy Use of Telecommunications Equipment
    • 3.3.6. TCSG Policy Alcohol on Campus
      • 3.3.6p. TCSG Procedure Use of Alcoholic Beverages on Campus
    • 3.3.7. TCSG Policy Tobacco Use
    • 3.3.8. TCSG Policy Records Management
    • 3.3.9. TCSG Policy Inventory Management
      • 3.3.9p.L1 Wiregrass Asset and Inventory Management
  • 3.4. Emergency Preparedness
    • 3.4.1p1. TCSG Procedure Emergency Operations Planning
    • 3.4.1p2. TCSG Procedure Business Continuity Planning
    • 3.4.1p3. TCSG Procedure Exposure Control Planning
    • 3.4.1p4. TCSG Procedure Hazard Communication Program Planning and Hazardous Material Inventory
    • 3.4.1p5. TCSG Cleary Act Compliance
    • 3.4.1p6. TCSG Procedure Mutual Aid
• HUMAN RESOURCES
  • 4.1 Employment Guidelines and Processes
    • 4.1.1. TCSG Policy Recruiting and Hiring
      • 4.1.10. TCSG Policy Reduction in Force
        • 4.1.10p. TCSG Procedure Reduction in Force
      • 4.1.1p1. TCSG Procedure Recruitment
      • 4.1.1p2. TCSG Procedure Intra System Recruitment
      • 4.1.1p3. TCSG Procedure Interviewing and Selection Guidelines
        • 4.1.1p3.L1. Wiregrass Faculty Credentials
    • 4.1.2.TCSG Policy Verifying Employment Eligibility
      • 4.1.2p.a1. TCSG Instructions for Employment Eligibility Verification
      • 4.1.2p.TCSG Procedure Verifying Identity and Employment Eligibility
    • 4.1.3. TCSG Policy Job Descriptions
    • 4.1.4p. TCSG Procedure Categories of Employment
    • 4.1.5. TCSG Policy Verification of Employment
    • 4.1.6. TCSG Policy Employment Contracts
      • 4.1.6p. TCSG Procedure Employment Contracts
    • 4.1.7. TCSG Policy Personnel Files
      • 4.1.7p. TCSG Procedure Collection, Retention and Release of Employment Records
    • 4.1.8. TCSG Policy Instructional Staff Work Assignments
      • 4.1.8p. TCSG Procedure Instructional Staff Work Assignments
    • 4.1.9. TCSG Policy Background Investigation
      • 4.1.9p. TCSG Procedure Background Investigations
  • 4.2 Work Hours and Schedules
    • 4.2.1. TCSG Policy Working Hours, Overtime, and Compensatory Time
      • 4.2.1p. TCSG Procedure Working Hours, Overtime, and Compensatory Time
      • 4.2.1.p.L1. Wiregrass Instructional Staff Work Assignments
    • 4.2.2. TCSG Policy Official Business Hours and Work Schedules
      • 4.2.2p1. TCSG Procedure Official Business Hours and Work Schedules
      • 4.2.2p2. TCSG Procedure Telework and Alternate Work Locations
        • 4.2.2p2.L Wiregrass Telework and Alternative Work Location
  • 4.3 Employee Ethics and Standards of Conduct
    • 4.3.1p. TCSG Procedure Unlawful Discrimination, Harassment and Retaliation in Employment
      • 4.3.1p2. Employee Sexual Harassment Prevention Procedure
    • 4.3.2. Ethics and Standards of Conduct for Employees
      • 4.3.2p1. Ethical Responsibilities of Employees
        • 4.3.2p.L1. Wiregrass Academic Freedom
      • 4.3.2p2. TCSG Procedure Consensual Relationships
      • 4.3.2p3. Gifts, Honoraria, and Expenses
      • 4.3.2p4. Standards of Business Conduct
      • 4.3.2p5. Political Activities and Election Campaigns
      • 4.3.2p6 Other Employment Procedure
      • 4.3.2p7. TCSG Procedure Children in the Workplace
    • 4.3.3p. TCSG Procedure Workplace Violence
    • 4.3.4. TCSG Policy Employment of Relatives
  • 4.4 Employee Performance Management
    • 4.4.1. TCSG Policy Positive Discipline
      • 44.1p. TCSG Procedure Positive Discipline
    • 4.4.2p. TCSG Procedure Adverse Employment Actions
    • 4.4.3. TCSG Policy Employee Complaint Resolution
      • 4.4.3p. TCSG Procedure Employee Complaint Resolution
    • 4.4.4.TCSG Policy Performance Management
      • 4.4.4p. TCSG Procedure Performance Management
  • 4.5 Employee Leave
    • 4.5.1p. TCSG Procedure Family and Medical Leave Act Leave (FMLA)
    • 4.5.2. TCSG Policy Leave
      • 4.5.2p1. TCSG Procedure Miscellaneous Leave
      • 4.5.2p2. TCSG Procedure Leave Donation
      • 4.5.2p3. TCSG Procedure Court Leave
      • 4.5.2p4. TCSG Procedure Annual, Sick, and Personal Leave
      • 4.5.2p5. TCSG Procedure Authorized and Contingent Leaves of Absence Without Pay
      • 4.5.2p6. TCSG Procedure Military Leave
    • 4.5.3. TCSG Policy Holidays
      • 4.5.3p. TCSG Procedure Holidays
  • 4.6 Employee Medical Program
    • 4.6.1. TCSG Policy Medical and Physical Examination Program (MAPEP)
      • 4.6.1p TCSG Procedure Medical and Physical Examinations
      • 4.6.2p. TCSG Procedure Reasonable Accommodations in Employment
  • 4.7 Employee Travel
    • 4.7.1. TCSG Policy Travel
    • 4.7.2p. TCSG Procedure Driver Qualification
      • 4.7.2p.L. Wiregrass Driver Qualification Standards
  • 4.8 Drug/Alcohol Free Workplace
    • 4.8.1. TCSG Policy Drug-Free Workplace
      • 4.8.1p1. TCSG Procedure Drug and Alcohol Testing: Non-U.S. DOT and FMCSA Regulated Positions
      • 4.8.1p2. TCSG Procedure Drug Testing U.S. DOT and FMCSA Regulated Positions
  • 4.9 Employee Compensation and Related Benefits
    • 4.9.1. TCSG Policy Retirement
      • 4.9.1p. TCSG Procedure TCSG Retirement
    • 4.9.2. TCSG Policy Flexible Benefits Program
    • 4.9.3. TCSG Policy Tuition Remission and Reimbursement for Approved Staff Development
    • 4.9.4p. TCSG Procedure Employee Assistance Program
    • 4.9.5. TCSG Policy Staff Development
      • 4.9.5p. TCSG Procedure Staff Development Procedures
    • 4.9.6. TCSG Policy Defense and Indemnification
      • 4.9.6p. TCSG Procedure Defense and Indemnification
    • 4.9.7. TCSG Policy Payroll Deductions
      • 4.9.7p. TCSG Procedure Payroll Deductions
    • 4.9.8p. TCSG Procedure Direct Deposit of Pay
    • 4.9.9.TCSG Policy Workers’ Compensation and Return to Work
      • 4.9.9p. TCSG Procedure Workers’ Compensation – Reporting an Accident
    • 4.9.10 TCSG Policy Promotions
• ACADEMIC AFFAIRS
  • 5.1 Academic Administration
    • 5.1.10. TCSG Policy College Campuses
      • 5.1.10p. TCSG Procedure College Campuses
    • 5.1.11. TCSG Policy Live Work Projects
      • 5.1.11p. TCSG Procedure Live Work Projects
    • 5.1.2. TCSG Policy General Program and Program Specific Standards
      • 5.1.2p. TCSG Procedure Business Affiliation Agreements
      • 5.1.2p.a1. Sample Healthcare Affiliation Agreement
    • 5.1.3. TCSG Policy Technical Advisory Committee
      • 5.1.3p.L1 Faculty Role in Governance Matters
    • 5.1.4. TCSG Policy Service Delivery Areas
    • 5.1.5. TCSG Policy Technical College Calendars
    • 5.1.6. TCSG Policy Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
      • 5.1.6p. TCSG Procedure Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
    • 5.1.7. TCSG Policy Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates
      • 5.1.7p. TCSG Procedure Warranty Claim Procedures
    • 5.1.8. TCSG Policy Articulation and Transfer
      • 5.1.8p. TCSG Procedure Articulation and Transfer
    • 5.1.9. TCSG Policy Program Approval and Termination
      • 5.1.9p.TCSG Procedure Program Approval and Termination
        • 5.1.9p.L1. Wiregrass Off-Site Locations and Mode of Delivery
  • 5.2 Non-Credit Programs
    • 5.2.1. TCSG Policy Non-Credit Instruction
    • 5.2.2. TCSG Policy Quick Start
    • 5.2.3. TCSG Policy Programs for Adult Literacy
    • 5.2.4. TCSG Policy General Education Development (GED®) Testing and Diplomas
• STUDENT AFFAIRS
  • 6.1 Student Equity
    • 6.1.1. TCSG Policy Unlawful Harassment and Discrimination of Students
      • 6.1.1p. TCSG Procedure Unlawful Harassment and Discrimination of Students
    • 6.1.2p. TCSG Procedure Sexual Harassment and Misconduct Policy
  • 6.2 Admissions
    • 6.2.1. TCSG Policy Admissions
      • 6.2.1p. TCSG Procedure Admissions Requirements
      • 6.2.1p.L Wiregrass Additional Program Requirements
    • 6.2.2. TCSG Policy Residency
      • 6.2.2p. TCSG Procedure Residency
  • 6.3 Student Records
    • 6.3.1. TCSG Policy Student Records
      • 6.3.1p1. TCSG Procedure Student Records Procedures
      • 6.3.1p2. TCSG Procedure Definition of Directory Information
      • 6.3.1p3.L. Wiregrass Distance Education Student Privacy Procedure
    • 6.3.2p. TCSG Procedure Student Records Retention Schedule
      • 6.3.2p.A. Records and Retention and Destruction Instructions Appendix
      • 6.3.2p.L. Wiregrass Archived Catalogs Procedure
      • 6.3.2p.L2. Wiregrass Attendance for Credit Instruction
  • 6.4 Student Life
    • 6.4.1.TCSG Policy Student Handbooks
      • 6.4.1p. TCSG Procedure Summary of Student Notification Requirements
    • 6.4.2 TCSG Policy Student Housing
      • 6.4.2p. TCSG Procedure Residence Hall Room Entry and Search
    • 6.4.3. TCSG Policy National Emergencies
      • 6.4.3p. TCSG Procedure National Emergencies
        • 6.4.3p.L1. Wiregrass Qualifying Emergency
  • 6.5 Student Academics
    • 6.5.1. TCSG Policy Academic Standards, Evaluations and Appeals
      • 6.5.1p. TCSG Procedure Academic Standards, Evaluations and Appeals
        • 6.5.1p.L. Wiregrass Academic Standards
    • 6.5.2. TCSG Policy Student Grade Point Average
      • 6.5.2p. TCSG Procedure Student Grade Point Average
        • 6.5.2p.L1. Wiregrass Student Grading Procedure
  • 6.6 Student Finances
    • 6.6.1 TCSG Policy Student Tuition and Fees
      • 6.6.1p. TCSG Procedure Student Tuition and Fees
    • 6.6.2. TCSG Policy Student Activity Fund
      • 6.6.2p. TCSG Procedure Student Activity Fund
    • 6.6.3p. TCSG Procedure Student Organization/Club Accounts
    • 6.6.4. TCSG Policy Satisfactory Academic Progress
      • 6.6.4.p1.L. Wiregrass Satisfactory Academic Progress Procedure
  • 6.7 Student Conduct
    • 6.7.1. TCSG Policy Drug-Free Schools and Communities Act
      • 6.7.2p1. TCSG Procedure Student Disciplinary
      • 6.7.2p2. TCSG Procedure Model Student Conduct Codes
  • 6.8 Student Activities
    • 6.8.1. TCSG Policy Field Trips
      • 6.8.1p. TCSG Procedure Field Trips
      • 6.8.1p.L1. Wiregrass Field Trips
    • 6.8.2. TCSG Policy Student Accident Insurance
    • 6.8.3. TCSG Policy Student Athletics
      • 6.8.3p. TCSG Procedure Student Athletics