Policies and Procedures Manual

Technical College System of Georgia State Board Policies
and TCSG and Wiregrass Procedures Manual

This page is a work in progress. If you do not find the policy or procedure you are looking for, please contact Dr. Bonnie Kelly at bonnie.kelly@wiregrass.edu

1. INTRODUCTION
   • 1.1. TCSG Policy Development, Approval and Review of TCSG Policies and Procedures
     • 1.1.p. TCSG Procedure Development, Approval and Review of TCSG Policies and Procedures
     • 1.1p.a3. TCSG Policy Manual Assignments
       • Statute O.C.G.A. § 20-4-11 Powers of Board
       • Statute O.C.G.A. § 20-4-14 TCSG Powers and Duties
2. MISSION AND SYSTEM OF GOVERNANCE
   • 2.1. State Board Governance
     • 2.1.1. TCSG Statement of Equal Opportunity
       • 2.1.1.p. TCSG Procedure Statement of Equal Opportunity
       • 2.1.1.L. Wiregrass Statement of Equal Opportunity
     • 2.1.2. TCSG Mission Statement
       • 2.1.2.L. Wiregrass Mission Statement
     • 2.1.3. TCSG Policy State Board Responsibilities and Authority
     • 2.1.4. TCSG Policy State Board Bylaws
     • 2.1.5. TCSG Policy Compensation and Expenses
     • 2.1.6. TCSG Policy Ethical Responsibilities
     • 2.1.7. TCSG Policy President Emeritus
       • 2.1.7.p. TCSG Procedure President Emeritus Designation
     • 2.1.8. TCSG Policy Naming of Buildings, Ground or Programs
       • 2.1.8.p. TCSG Procedure Naming of Buildings, Grounds, or Programs
   • 2.2 Office of the Commissioner
     • 2.2.1. TCSG Policy Commissioner Responsibilities and Authority
     • 2.2.2. TCSG Policy Agency Strategic Planning
   • 2.3 Technical Colleges
     • 2.3.1. TCSG Policy Employment of Presidents
       • 2.3.1.p. TCSG Procedure Employment of Presidents
     • 2.3.2. TCSG Policy Responsibilities and Authority of Technical College Presidents
       • 2.3.2.p. TCSG Procedure Presidential Responsibilities
     • 2.3.3. TCSG Policy TCSG College Strategic Planning
       • 2.3.3.p. TCSG Procedure TCSG College Strategic Planning
         • 2.3.3.L. Wiregrass Strategic Planning
     • 2.3.4. TCSG Policy Technical College Accreditation
     • 2.3.5. TCSG Policy Technical College Substantive Change Reporting
       • 2.3.5.L. Wiregrass Substantive Change Reporting
     • 2.3.6. TCSG Policy Accreditation Reporting Standards
   • 2.4 Local Boards
     • 2.4.1. TCSG Policy Local Board Responsibilities and Authority
     • 2.4.3.p. TCSG Procedure Compensation and Expenses
       • 2.4.3p.a1. TCSG Procedure Selection of the Method for Reimbursement of Local Board Related Expenses
     • 2.4.4.p. TCSG Procedure Local Board Member Emeritus
     • 2.4.5.p. TCSG Procedure Approving Technical College Local Board Members
3. ADMINISTRATION/OPERATIONS
   • 3.1. Budget and Accounting
     • 3.1.1. TCSG Policy Financial Overview
     • 3.1.10. TCSG Policy Petty Cash Funds
     • 3.1.11. TCSG Policy Georgia Sales and Use Tax
     • 3.1.12. TCSG Policy Cooperative Nonprofit Organizations
     • 3.1.13. TCSG Policy Personal Checks
       • 3.1.13p. TCSG Procedure Debt Collection Contract for Collection of College’s Unpaid Accounts
     • 3.1.14. TCSG Policy Indirect Cost Rate
     • 3.1.16. TCSG Policy Purchasing
       • 3.1.16p1. TCSG Procedure Bond-Funded Goods and Services
       • 3.1.16p2. TCSG Procedure Purchasing Non-Bond-Funded Goods and Services
     • 3.1.2. TCSG Policy Annual Budget Requests and Operating Budgets
     • 3.1.3. TCSG Policy Transfer of Funds Among Technical Colleges
     • 3.1.4. TCSG Policy Accounting System
     • 3.1.6. TCSG Policy Payroll System
     • 3.1.7. TCSG Policy Enterprise Funds
     • 3.1.8. TCSG Policy Audits
       • 3.1.8p. TCSG Procedure State Board Audit Resolution Process
     • 3.1.9. TCSG Policy Bank Accounts
   • 3.2. Copyright
     • 3.2.1. TCSG Policy Intellectual Property
     • 3.2.2p. TCSG Procedure Development of Patentable Devices/Materials or Copyrightable Materials/Media by TCSG/College Personnel or Students
     • 3.2.3.p. TCSG Procedure HEOA P2P Unauthorized File Sharing Prevention Compliance
   • 3.3. Operations
     • 3.3.1. TCSG Policy Maintenance for Campus Facilities
       • 3.3.10. TCSG Policy Firearms, Weapons, and Explosives
       • 3.3.11. TCSG Policy Severe Inclement Weather
         • 3.3.11p. TCSG Procedure Severe Inclement Weather
       • 3.3.12. TCSG Policy Real Property Acquisitions and Leases
       • 3.3.13p TCSG Procedure Business Email Archiving, Retention and Investigation Procedure
       • 3.3.14p. TCSG Procedure Open Records Request
       • 3.3.15. TCSG Policy Environmental Protection
       • 3.3.16p. TCSG Procedure Identity Theft Prevention
     • 3.3.2. TCSG Policy Use of Vehicles
       • 3.3.2p. TCSG Procedure DOAS Motor Pool
     • 3.3.3. TCSG Policy Use of Campus Facilities
     • 3.3.4p. TCSG Procedure Acceptable Computer and Internet Use
     • 3.3.5. TCSG Policy Use of Telecommunications Equipment
     • 3.3.6. TCSG Policy Alcohol on Campus
       • 3.3.6p. TCSG Procedure Use of Alcoholic Beverages on Campus
     • 3.3.7. TCSG Policy Tobacco Use
     • 3.3.8. TCSG Policy Records Management
     • 3.3.9. TCSG Policy Inventory Management
   • 3.4. Emergency Preparedness
     • 3.4.1p1. TCSG Procedure Emergency Operations Planning
     • 3.4.1p2. TCSG Procedure Business Continuity Planning
     • 3.4.1p3. TCSG Procedure Exposure Control Planning
     • 3.4.1p4. TCSG Procedure Hazard Communication Program Planning and Hazardous Material Inventory
     • 3.4.1p5. TCSG Procedure Security
     • 3.4.1p6. TCSG Procedure Mutual Aid
4. HUMAN RESOURCES
   • 4.1 Employment Guidelines and Processes
     • 4.1.1. TCSG Policy Recruiting and Hiring
       • 4.1.10. TCSG Policy Reduction in Force
         • 4.1.10p. TCSG Procedure Reduction in Force
       • 4.1.1p1. TCSG Procedure Recruitment
       • 4.1.1p2. TCSG Procedure Intra System Recruitment
       • 4.1.1p3. TCSG Procedure Interviewing and Selection Guidelines
     • 4.1.2.TCSG Policy Verifying Employment Eligibility
       • 4.1.2p.a1. TCSG Instructions for Employment Eligibility Verification
       • 4.1.2p.TCSG Procedure Verifying Identity and Employment Eligibility
     • 4.1.3. TCSG Policy Job Descriptions
     • 4.1.4p. TCSG Procedure Categories of Employment
     • 4.1.5. TCSG Policy Verification of Employment
     • 4.1.6. TCSG Policy Employment Contracts
     • 4.1.7. TCSG Policy Personnel Files
       • 4.1.7p. TCSG Procedure Collection, Retention and Release of Employment Records
     • 4.1.8. TCSG Policy Instructional Staff Work Assignments
       • 4.1.8p. TCSG Procedure Instructional Staff Work Assignments
     • 4.1.9. TCSG Policy Background Investigation
       • 4.1.9p. TCSG Procedure Background Investigations
   • 4.2 Work Hours and Schedules
     • 4.2.1. TCSG Policy Working Hours, Overtime, and Compensatory Time
       • 4.2.1p. TCSG Procedure Working Hours, Overtime, and Compensatory Time
     • 4.2.2. TCSG Policy Official Business Hours and Work Schedules
       • 4.2.2p1. TCSG Procedure Official Business Hours and Work Schedules
       • 4.2.2p2. TCSG Procedure Telework and Alternate Work Locations
   • 4.3 Employee Ethics and Standards of Conduct
     • 4.3.1p. TCSG Procedure Unlawful Discrimination, Harassment and Retaliation in Employment
     • 4.3.2. Ethics and Standards of Conduct for Employees
       • 4.3.2p1. Ethical Responsibilities of Employees
       • 4.3.2p2. TCSG Procedure Consensual Relationships
       • 4.3.2p3. Gifts, Honoraria, and Expenses
       • 4.3.2p4. Standards of Business Conduct
       • 4.3.2p5. Political Activities and Election Campaigns
       • 4.3.2p6 Other Employment Procedure
       • 4.3.2p7. TCSG Procedure Children in the Workplace
     • 4.3.3p. TCSG Procedure Workplace Violence
     • 4.3.4. TCSG Policy Employment of Relatives
   • 4.4 Employee Performance Management
     • 4.4.1. TCSG Policy Positive Discipline
     • 4.4.2p. TCSG Procedure Adverse Employment Actions
     • 4.4.3. TCSG Policy Employee Complaint Resolution
       • 4.4.3p. TCSG Procedure Employee Complaint Resolution
     • 4.4.4.TCSG Policy Performance Management
       • 4.4.4p. TCSG Procedure Performance Management
   • 4.5 Employee Leave
     • 4.5.1p. TCSG Procedure Family and Medical Leave Act Leave (FMLA)
     • 4.5.2. TCSG Policy Leave
       • 4.5.2p1. TCSG Procedure Miscellaneous Leave
       • 4.5.2p2. TCSG Procedure Leave Donation
       • 4.5.2p3. TCSG Procedure Court Leave
       • 4.5.2p4. TCSG Procedure Annual, Sick, and Personal Leave
       • 4.5.2p5. TCSG Procedure Authorized and Contingent Leaves of Absence Without Pay
       • 4.5.2p6. TCSG Procedure Military Leave
     • 4.5.3. TCSG Policy Holidays
       • 4.5.3p. TCSG Procedure Holidays
   • 4.6 Employee Medical Program
     • 4.6.1. TCSG Policy Medical and Physical Examination Program (MAPEP)
       • 4.6.1p TCSG Procedure Medical and Physical Examinations
       • 4.6.2p. TCSG Procedure Reasonable Accommodations in Employment
   • 4.7 Employee Travel
     • 4.7.1. TCSG Policy Travel
     • 4.7.2p. TCSG Procedure Driver Qualification
   • 4.8 Drug/Alcohol Free Workplace
     • 4.8.1. TCSG Policy Drug-Free Workplace
       • 4.8.1p1. TCSG Procedure Drug and Alcohol Testing: Non-U.S. DOT and FMCSA Regulated Positions
       • 4.8.1p2. TCSG Procedure Drug Testing U.S. DOT and FMCSA Regulated Positions
   • 4.9 Employee Compensation and Related Benefits
     • 4.9.1. TCST Policy Retirement
       • 4.9.1p. TCSG Procedure TCSG Retirement
     • 4.9.2. TCSG Policy Flexible Benefits Program
     • 4.9.3. TCSG Policy Tuition Remission and Reimbursement for Approved Staff Development
     • 4.9.4p. TCSG Procedure Employee Assistance Program
     • 4.9.5. TCSG Policy Staff Development
       • 4.9.5p. TCSG Procedure Staff Development Procedures
     • 4.9.6. TCSG Policy Defense and Indemnification
       • 4.9.6p. TCSG Procedure Defense and Indemnification
     • 4.9.7. TCSG Policy Payroll Deductions
       • 4.9.7p. TCSG Procedure Payroll Deductions
     • 4.9.8p. TCSG Procedure Direct Deposit of Pay
     • 4.9.9.TCSG Policy Workers’ Compensation and Return to Work
       • 4.9.9p. TCSG Procedure Workers’ Compensation – Reporting an Accident
     • 4.9.10 TCSG Policy Promotions
5. ACADEMIC AFFAIRS
   • 5.1 Academic Administration
     • 5.1.10. TCSG Policy College Campuses
       • 5.1.10p. TCSG Procedure College Campuses
     • 5.1.11. TCSG Policy Live Work Projects
       • 5.1.11p. TCSG Procedure Live Work Projects
     • 5.1.2. TCSG Policy General Program and Program Specific Standards
       • 5.1.2p. TCSG Procedure Business Affiliation Agreements
     • 5.1.3. TCSG Policy Technical Advisory Committee
     • 5.1.4. TCSG Policy Service Delivery Areas
     • 5.1.5. TCSG Policy Technical College Calendars
     • 5.1.6. TCSG Policy Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
       • 5.1.6p. TCSG Procedure Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
     • 5.1.7. TCSG Policy Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates
       • 5.1.7p. TCSG Procedure Warranty Claim Procedures
     • 5.1.8. TCSG Policy Articulation and Transfer
       • 5.1.8p. TCSG Procedure Articulation and Transfer
     • 5.1.9. TCSG Policy Program Approval and Termination
       • 5.1.9p.TCSG Procedure Program Approval and Termination
   • 5.2 Non-Credit Programs
     • 5.2.1. TCSG Policy Non-Credit Instruction
     • 5.2.2. TCSG Policy Quick Start
     • 5.2.3. TCSG Policy Programs for Adult Literacy
     • 5.2.4. TCSG Policy General Education Development (GED®) Testing and Diplomas
6. STUDENT AFFAIRS
   • 6.1 Student Equity
     • 6.1.1. TCSG Policy Unlawful Harassment and Discrimination of Students
       • 6.1.1p. TCSG Procedure Unlawful Harassment and Discrimination of Students
     • 6.1.2p. TCSG Procedure Sexual Harassment and Misconduct Policy
   • 6.2 Admissions
     • 6.2.1. TCSG Policy Admissions
       • 6.2.1p. TCSG Procedure Admissions Requirements
     • 6.2.2. TCSG Policy Residency
       • 6.2.2p. TCSG Procedure Residency
   • 6.3 Student Records
     • 6.3.1. TCSG Policy Student Records
       • 6.3.1p1. TCSG Procedure Student Records Procedures
       • 6.3.1p2. TCSG Procedure Definition of Directory Information
     • 6.3.2p. TCSG Procedure Student Records Retention Schedule
       • 6.3.2p.L. Wiregrass Student Records Retention Schedule Procedure
   • 6.4 Student Life
     • 6.4.1.TCSG Policy Student Handbooks
       • 6.4.1p. TCSG Procedure Summary of Student Notification Requirements
     • 6.4.2 TCSG Policy Student Housing
       • 6.4.2p. TCSG Procedure Residence Hall Room Entry and Search
     • 6.4.3. TCSG Policy National Emergencies
       • 6.4.3p. TCSG Procedure National Emergencies
   • 6.5 Student Academics
     • 6.5.1. TCSG Policy Academic Standards, Evaluations and Appeals
       • 6.5.1p. TCSG Procedure Academic Standards, Evaluations and Appeals
     • 6.5.2. TCSG Policy Student Grade Point Average
       • 6.5.2p. TCSG Procedure Student Grade Point Average
       • 6.5.3p. TCSG Procedure Student Grievances
   • 6.6 Student Finances
     • 6.6.1. TCSG Policy Student Tuition and Fees
       • 6.6.1p. TCSG Procedure Student Tuition and fees
     • 6.6.2. TCSG Policy Student Activity Fund
       • 6.6.2p. TCSG Procedure Student Activity Fund
     • 6.6.3p. TCST Procedure Student Organization/Club Accounts
     • 6.6.4. TCSG Policy Satisfactory Academic Progress
   • 6.7 Student Conduct
     • 6.7.1. TCSG Policy Drug-Free Schools and Communities Act
       • 6.7.2p1. TCSG Procedure Student Disciplinary
       • 6.7.2p2. TCSG Procedure Model Student Conduct Codes
   • 6.8 Student Activities
     • 6.8.1. TCSG Policy Field Trips
       • 6.8.1p. TCSG Procedure Field Trips
     • 6.8.2. TCSG Policy Student Accident Insurance
     • 6.8.3. TCSG Policy Student Athletics
       • 6.8.3p. TCSG Procedure Student Athletics