Policies and Procedures Manual

Technical College System of Georgia State Board Policies
and TCSG and Wiregrass Procedures Manual

This site is updated as policies and procedures are revised, added, or deleted. If you do not find the policy or procedure you are looking for, please contact Christy Cobb at christy.cobb@wiregrass.edu.

• INTRODUCTION
  • 1.1. TCSG Policy Development, Approval and Review of TCSG Policies and Procedures
    • 1.1.p. TCSG Procedure Development, Approval and Review of TCSG Policies and Procedures
      • Statute O.C.G.A. § 20-4-11 Powers of Board
      • Statute O.C.G.A. § 20-4-14 TCSG Powers and Duties
• MISSION AND SYSTEM OF GOVERNANCE
  • 2.1. State Board Governance
    • 2.1.1. TCSG Statement of Equal Opportunity
      • 2.1.1.p. TCSG Procedure Statement of Equal Opportunity
      • 2.1.1.L. Wiregrass Statement of Equal Opportunity
    • 2.1.2. TCSG Mission Statement
      • 2.1.2.L. Wiregrass Mission Statement
    • 2.1.3. TCSG Policy State Board Responsibilities and Authority
    • 2.1.4. TCSG Policy State Board Bylaws
    • 2.1.5. TCSG Policy Compensation and Expenses
    • 2.1.6. TCSG Policy Ethical Responsibilities
    • 2.1.7. TCSG Policy President Emeritus
      • 2.1.7.p. TCSG Procedure President Emeritus Designation
    • 2.1.8. TCSG Policy Naming of Buildings, Ground or Programs
      • 2.1.8.p. TCSG Procedure Naming of Buildings, Grounds, or Programs
      • 2.1.8.L1. Wiregrass Procedure for Campus Signage
  • 2.2 Office of the Commissioner
    • 2.2.1. TCSG Policy Commissioner Responsibilities and Authority
    • 2.2.2. TCSG Policy Agency Strategic Planning
  • 2.3 Technical Colleges
    • 2.3.1. TCSG Policy Employment of Presidents
      • 2.3.1.p. TCSG Procedure Employment of Presidents
    • 2.3.2. TCSG Policy Responsibilities and Authority of Technical College Presidents
      • 2.3.2.p. TCSG Procedure Presidential Responsibilities
    • 2.3.3. TCSG Policy TCSG College Strategic Planning
      • 2.3.3.p. TCSG Procedure TCSG College Strategic Planning
  • 2.3.4. TCSG Policy Technical College Accreditation
  • 2.3.5. TCSG Policy Technical College Substantive Change Reporting
    • 2.3.5p.L. Wiregrass Substantive Change Procedure
  • 2.3.6. TCSG Policy Accreditation Reporting Standards
    • 2.3.6p.L. Wiregrass Accreditation Reporting Standards Procedure
• 2.4 Local Boards
  • 2.4.1. TCSG Policy Local Board Responsibilities and Authority
  • 2.4.3.p. TCSG Procedure Compensation and Expenses
    • 2.4.3p.a1. TCSG Procedure Selection of the Method for Reimbursement of Local Board Related Expenses
  • 2.4.4.p. TCSG Procedure Local Board Member Emeritus
  • 2.4.5.p. TCSG Procedure Approving Technical College Local Board Members

• ADMINISTRATION/OPERATIONS
  • 3.1. Budget and Accounting
    • 3.1.1. TCSG Policy Financial Overview
    • 3.1.10. TCSG Policy Petty Cash Funds
    • 3.1.11. TCSG Policy Georgia Sales and Use Tax
    • 3.1.12. TCSG Policy Cooperative Nonprofit Organizations
    • 3.1.13. TCSG Policy Personal Checks
      • 3.1.13p. TCSG Procedure Debt Collection Contract for Collection of College’s Unpaid Accounts
    • 3.1.14. TCSG Policy Indirect Cost Rate
    • 3.1.16. TCSG Policy Purchasing
      • 3.1.16p1. TCSG Procedure Bond-Funded Goods and Services
      • 3.1.16p2. TCSG Procedure Purchasing Non-Bond-Funded Goods and Services
    • 3.1.2. TCSG Policy Annual Budget Requests and Operating Budgets
    • 3.1.3. TCSG Policy Transfer of Funds Among Technical Colleges
    • 3.1.4. TCSG Policy Accounting System
    • 3.1.6. TCSG Policy Payroll System
    • 3.1.7. TCSG Policy Enterprise Funds
    • 3.1.8. TCSG Policy Audits
      • 3.1.8p. TCSG Procedure State Board Audit Resolution Process
    • 3.1.9. TCSG Policy Bank Accounts
  • 3.2. Copyright
    • 3.2.1. TCSG Policy Intellectual Property
    • 3.2.2p. TCSG Procedure Development of Patentable Devices/Materials or Copyrightable Materials/Media by TCSG/College Personnel or Students
    • 3.2.3.p. TCSG Procedure HEOA P2P Unauthorized File Sharing Prevention Compliance
  • 3.3. Operations
    • 3.3.1. TCSG Policy Maintenance for Campus Facilities
      • 3.3.10. TCSG Policy Firearms, Weapons, and Explosives
      • 3.3.11. TCSG Policy Severe Inclement Weather
        • 3.3.11p. TCSG Procedure Severe Inclement Weather
      • 3.3.12. TCSG Policy Real Property Acquisitions and Leases
      • 3.3.13p TCSG Procedure Business Email Archiving, Retention and Investigation Procedure
      • 3.3.14p. TCSG Procedure Open Records Request
      • 3.3.15. TCSG Policy Environmental Protection
      • 3.3.16p. TCSG Procedure Identity Theft Prevention
    • 3.3.2. TCSG Policy Use of Vehicles
      • 3.3.2p. TCSG Procedure DOAS Motor Pool
        • 3.3.2p.L1 Wiregrass Fleet Management
    • 3.3.3. TCSG Policy Use of Campus Facilities
      • 3.3.3p.L.1 WGTC Freedom of Expression
    • 3.3.4p. TCSG Procedure Acceptable Computer and Internet Use
      • 3.3.4p.L.1. Wiregrass Banner Security Procedure
      • 3.3.4p.L.2. Wiregrass Account and Password Procedure
      • 3.3.4p.L.3. Wiregrass Student Account and Password
      • 3.3.4p.L.4. Wiregrass Social Media Procedure
      • 3.3.4p.L.5. Wiregrass Media Relations Procedure
      • 3.3.4p.L.6. Wiregrass Computer Use Procedure
    • 3.3.5. TCSG Policy Use of Telecommunications Equipment
    • 3.3.6. TCSG Policy Alcohol on Campus
      • 3.3.6p. TCSG Procedure Use of Alcoholic Beverages on Campus
        • 3.3.6p.L.1 Wiregrass ProcedureAlcohol On Campus
    • 3.3.7. TCSG Policy Tobacco Use
    • 3.3.8. TCSG Policy Records Management
    • 3.3.9. TCSG Policy Inventory Management
      • 3.3.9p.L1 Wiregrass Asset and Inventory Management
  • 3.4. Emergency Preparedness
    • 3.4.1p1. TCSG Procedure Emergency Operations Planning
    • 3.4.1p2. TCSG Procedure Business Continuity Planning
    • 3.4.1p3. TCSG Procedure Exposure Control Planning
    • 3.4.1p4. TCSG Procedure Hazard Communication Program Planning and Hazardous Material Inventory
    • 3.4.1p5. TCSG Cleary Act Compliance
    • 3.4.1p6. TCSG Procedure Mutual Aid
• HUMAN RESOURCES
  • 4.1 Employment Guidelines and Processes
    • 4.1.1. TCSG Policy Recruiting and Hiring
      • 4.1.10. TCSG Policy Reduction in Force
        • 4.1.10p. TCSG Procedure Reduction in Force
      • 4.1.1p1. TCSG Procedure Recruitment
      • 4.1.1p2. TCSG Procedure Intra System Recruitment
      • 4.1.1p3. TCSG Procedure Interviewing and Selection Guidelines
        • 4.1.1p3.L1. Wiregrass Faculty Credentials
    • 4.1.2.TCSG Policy Verifying Employment Eligibility
      • 4.1.2p.a1. TCSG Instructions for Employment Eligibility Verification
      • 4.1.2p.TCSG Procedure Verifying Identity and Employment Eligibility
    • 4.1.3. TCSG Policy Job Descriptions
    • 4.1.4p. TCSG Procedure Categories of Employment
    • 4.1.5. TCSG Policy Verification of Employment
    • 4.1.6. TCSG Policy Employment Contracts
      • 4.1.6p. TCSG Procedure Employment Contracts
    • 4.1.7. TCSG Policy Personnel Files
      • 4.1.7p. TCSG Procedure Collection, Retention and Release of Employment Records
    • 4.1.8. TCSG Policy Instructional Staff Work Assignments
      • 4.1.8p. TCSG Procedure Instructional Staff Work Assignments
    • 4.1.9. TCSG Policy Background Investigation
      • 4.1.9p. TCSG Procedure Background Investigations
  • 4.2 Work Hours and Schedules
    • 4.2.1. TCSG Policy Working Hours, Overtime, and Compensatory Time
      • 4.2.1p. TCSG Procedure Working Hours, Overtime, and Compensatory Time
      • 4.2.1.p.L1. Wiregrass Instructional Staff Work Assignments
    • 4.2.2. TCSG Policy Official Business Hours and Work Schedules
      • 4.2.2p1. TCSG Procedure Official Business Hours and Work Schedules
      • 4.2.2p2. TCSG Procedure Telework and Alternate Work Locations
        • 4.2.2p2.L Wiregrass Telework and Alternative Work Location
  • 4.3 Employee Ethics and Standards of Conduct
    • 4.3.1p. TCSG Procedure Unlawful Discrimination, Harassment and Retaliation in Employment
      • 4.3.1p2. Employee Sexual Harassment Prevention Procedure
    • 4.3.2. Ethics and Standards of Conduct for Employees
      • 4.3.2p1. Ethical Responsibilities of Employees
        • 4.3.2p.L1. Wiregrass Academic Freedom
        • 4.3.2p.L2. Employee Professional Appearance
      • 4.3.2p2. TCSG Procedure Consensual Relationships
      • 4.3.2p3. Gifts, Honoraria, and Expenses
      • 4.3.2p4. Standards of Business Conduct
      • 4.3.2p5. Political Activities and Election Campaigns
      • 4.3.2p6 Other Employment Procedure
      • 4.3.2p7. TCSG Procedure Children in the Workplace
    • 4.3.3p. TCSG Procedure Workplace Violence
    • 4.3.4. TCSG Policy Employment of Relatives
  • 4.4 Employee Performance Management
    • 4.4.1. TCSG Policy Positive Discipline
      • 44.1p. TCSG Procedure Positive Discipline
    • 4.4.2p. TCSG Procedure Adverse Employment Actions
    • 4.4.3. TCSG Policy Employee Complaint Resolution
      • 4.4.3p. TCSG Procedure Employee Complaint Resolution
    • 4.4.4.TCSG Policy Performance Management
      • 4.4.4p. TCSG Procedure Performance Management
  • 4.5 Employee Leave
    • 4.5.1p. TCSG Procedure Family and Medical Leave Act Leave (FMLA)
    • 4.5.2. TCSG Policy Leave
      • 4.5.2p1. TCSG Procedure Miscellaneous Leave
      • 4.5.2p2. TCSG Procedure Leave Donation
      • 4.5.2p3. TCSG Procedure Court Leave
      • 4.5.2p4. TCSG Procedure Annual, Sick, and Personal Leave
      • 4.5.2p5. TCSG Procedure Authorized and Contingent Leaves of Absence Without Pay
        • 4.5.2p5.L. WGTC Procedure Authorized and Contingent Leaves of Absence Without Pay
      • 4.5.2p6. TCSG Procedure Military Leave
    • 4.5.3. TCSG Policy Holidays
      • 4.5.3p. TCSG Procedure Holidays
  • 4.6 Employee Medical Program
    • 4.6.1. TCSG Policy Medical and Physical Examination Program (MAPEP)
      • 4.6.1p TCSG Procedure Medical and Physical Examinations
      • 4.6.2p. TCSG Procedure Reasonable Accommodations in Employment
  • 4.7 Employee Travel
    • 4.7.1. TCSG Policy Travel
    • 4.7.2p. TCSG Procedure Driver Qualification
      • 4.7.2p.L. Wiregrass Driver Qualification Standards
  • 4.8 Drug/Alcohol Free Workplace
    • 4.8.1. TCSG Policy Drug-Free Workplace
      • 4.8.1p1. TCSG Procedure Drug and Alcohol Testing: Non-U.S. DOT and FMCSA Regulated Positions
      • 4.8.1p2. TCSG Procedure Drug Testing U.S. DOT and FMCSA Regulated Positions
  • 4.9 Employee Compensation and Related Benefits
    • 4.9.1. TCSG Policy Retirement
      • 4.9.1p. TCSG Procedure TCSG Retirement
    • 4.9.2. TCSG Policy Flexible Benefits Program
    • 4.9.3. TCSG Policy Tuition Remission and Reimbursement for Approved Staff Development
    • 4.9.4p. TCSG Procedure Employee Assistance Program
    • 4.9.5. TCSG Policy Staff Development
      • 4.9.5p. TCSG Procedure Staff Development Procedures
    • 4.9.6. TCSG Policy Defense and Indemnification
      • 4.9.6p. TCSG Procedure Defense and Indemnification
    • 4.9.7. TCSG Policy Payroll Deductions
      • 4.9.7p. TCSG Procedure Payroll Deductions
    • 4.9.8p. TCSG Procedure Direct Deposit of Pay
    • 4.9.9.TCSG Policy Workers’ Compensation and Return to Work
      • 4.9.9p. TCSG Procedure Workers’ Compensation – Reporting an Accident
    • 4.9.10 TCSG Policy Promotions
• ACADEMIC AFFAIRS
  • 5.1 Academic Administration
    • 5.1.10. TCSG Policy College Campuses
      • 5.1.10p. TCSG Procedure College Campuses
    • 5.1.11. TCSG Policy Live Work Projects
      • 5.1.11p. TCSG Procedure Live Work Projects
      • 5.1.11p.L WGTC Live Work Projects
    • 5.1.2. TCSG Policy General Program and Program Specific Standards
      • 5.1.2p. TCSG Procedure Business Affiliation Agreements
      • 5.1.2p.a1. Sample Healthcare Affiliation Agreement
    • 5.1.3. TCSG Policy Technical Advisory Committee
      • 5.1.3p.L1 Faculty Role in Governance Matters
    • 5.1.4. TCSG Policy Service Delivery Areas
    • 5.1.5. TCSG Policy Technical College Calendars
    • 5.1.6. TCSG Policy Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
      • 5.1.6p. TCSG Procedure Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
    • 5.1.7. TCSG Policy Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates
      • 5.1.7p. TCSG Procedure Warranty Claim Procedures
    • 5.1.8. TCSG Policy Articulation and Transfer
      • 5.1.8p. TCSG Procedure Articulation and Transfer
    • 5.1.9. TCSG Policy Program Approval and Termination
      • 5.1.9p.TCSG Procedure Program Approval and Termination
        • 5.1.9p.L1. Wiregrass Off-Site Locations and Mode of Delivery
  • 5.2 Non-Credit Programs
    • 5.2.1. TCSG Policy Non-Credit Instruction
    • 5.2.2. TCSG Policy Quick Start
    • 5.2.3. TCSG Policy Programs for Adult Education
    • 5.2.4. TCSG Policy General Education Development (GED®) Testing and Diplomas
    • 5.2.5. TCSG Policy Credit-Bearing High School Equivalency and Diploma Programs
    • 5.2.6. TCSG Policy Student Discipline within Adult Education Programs
    • 5.2.7. TCSG Policy Remedies for Program Non-Compliance within Adult Education Programs
    • 5.2.8. TCSG Policy Requirements for Establishing GED or HiSET Testing Centers
• STUDENT AFFAIRS
  • 6.1 Student Equity
    • 6.1.1. TCSG Policy Unlawful Harassment and Discrimination of Students
      • 6.1.1p. TCSG Procedure Unlawful Harassment and Discrimination of Students
    • 6.1.2p. TCSG Procedure Sexual Harassment and Misconduct Policy
  • 6.2 Admissions
    • 6.2.1. TCSG Policy Admissions
      • 6.2.1p. TCSG Procedure Admissions Requirements
      • 6.2.1p.L Wiregrass Additional Program Requirements
    • 6.2.2. TCSG Policy Residency
      • 6.2.2p. TCSG Procedure Residency
  • 6.3 Student Records
    • 6.3.1. TCSG Policy Student Records
      • 6.3.1p1. TCSG Procedure Student Records Procedures
      • 6.3.1p2. TCSG Procedure Definition of Directory Information
      • 6.3.1p3.L. Wiregrass Distance Education Student Privacy Procedure
    • 6.3.2p. TCSG Procedure Student Records Retention Schedule
      • 6.3.2p.A. Records and Retention and Destruction Instructions Appendix
      • 6.3.2p.L. Wiregrass Archived Catalogs Procedure
      • 6.3.2p.L2. Wiregrass Attendance for Credit Instruction
  • 6.4 Student Life
    • 6.4.1.TCSG Policy Student Handbooks
      • 6.4.1p. TCSG Procedure Summary of Student Notification Requirements
    • 6.4.2 TCSG Policy Student Housing
      • 6.4.2p. TCSG Procedure Residence Hall Room Entry and Search
    • 6.4.3. TCSG Policy National Emergencies
      • 6.4.3p. TCSG Procedure National Emergencies
        • 6.4.3p.L1. Wiregrass Qualifying Emergency
  • 6.5 Student Academics
    • 6.5.1. TCSG Policy Academic Standards, Evaluations and Appeals
      • 6.5.1p. TCSG Procedure Academic Standards, Evaluations and Appeals
        • 6.5.1p.L. Wiregrass Academic Standards
        • 6.5.1p.L2. WGTC Academic Appeals Procedure
    • 6.5.2. TCSG Policy Student Grade Point Average
      • 6.5.2p. TCSG Procedure Student Grade Point Average
        • 6.5.2p.L1. Wiregrass Student Grading Procedure
      • 6.5.3p. TCSG Procedure Student Grievance
  • 6.6 Student Finances
    • 6.6.1 TCSG Policy Student Tuition and Fees
      • 6.6.1p. TCSG Procedure Student Tuition and Fees
    • 6.6.2. TCSG Policy Student Activity Fund
      • 6.6.2p. TCSG Procedure Student Activity Fund
    • 6.6.3p. TCSG Procedure Student Organization/Club Accounts
    • 6.6.4. TCSG Policy Satisfactory Academic Progress
      • 6.6.4.p1.L. Wiregrass Satisfactory Academic Progress Procedure
  • 6.7 Student Conduct
    • 6.7.1. TCSG Policy Drug-Free Schools and Communities Act
      • 6.7.2p1. TCSG Policy Student Discipline
      • 6.7.2p2. TCSG Procedure Model Student Conduct Codes
      • 6.7.2p3. Interim Addendum to Student Code of Conduct
  • 6.8 Student Activities
    • 6.8.1. TCSG Policy Field Trips
      • 6.8.1p. TCSG Procedure Field Trips
      • 6.8.1p.L1. Wiregrass Field Trips
    • 6.8.2. TCSG Policy Student Accident Insurance
    • 6.8.3. TCSG Policy Student Athletics
      • 6.8.3p. TCSG Procedure Student Athletics
• PUBLIC SAFETY
  • 7.1 Public Safety
    • 7.1.1. TCSG Policy Technical College System of Georgia Department of Public Safety