Forms

Registrar’s Office Online Forms:

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Instructions for Registrar’s Office Requests:

The Registrar’s Office student forms and requests require student information. If you do not know your student ID or login information please refer to your student portal or contact your One-Stop Advisor. If you are not a current student, please use last four of SSN. For more information on how to login please visit: https://www.wiregrass.edu/mycampus.

Withdrawal Requests

To withdraw from a course(s), please follow these directions: • Login to your Okta account. Your login information was provided by the One-Stop Center in your student portal. Go to your your Ellucian Experience app. Choose Student Profile. Locate and click the Withdrawal Form from the left-hand table. Provide all required information and submit. Note: It is strongly advised that you speak with your One-Stop Advisor, Financial Aid, and/or your WGTC Veterans Services Representative before withdrawing.

Enrollment Verification Requests

WGTC students: To request an Enrollment Verification, please login to your Ellucian Experience account. Choose Student Profile. Locate and click Enrollment Verification from the left-hand table. Provide all required information and submit. If you have a specific form that needs to be filled out, please fill in the student portion and email it to registrar@wiregrass.edu and allow for processing time.

Note: WGTC does not verify GED or HiSET completion. For those services, please contact TCSG: 1-800-946-9433 or visit tcsg.edu. Employers/Background Screening Firms: The National Student Clearinghouse is authorized to provide enrollment and degree verifications: https://nscverifications.org/welcome-to-verification-services/. Student verifications for the Commercial Truck Driving program can also be submitted online through Tenstreet Xchange: https://dashboard.tenstreet.com/

Change of Address and Telephone Number Form

To change or update your mailing address and/or telephone number at Wiregrass Georgia Technical College, please login to your Ellucian Experience account. Choose the Personal Information tile and select Update Personal Information. Complete the form with the required information. This electronic form must be completed in its entirety and submitted electronically. Students will receive an email in their WGTC Student Email account and must follow directions within that email BEFORE this request will be processed.

Name Change Instructions

To begin the process of changing your name at Wiregrass Georgia Technical College, please login to your Ellucian Experience account. Choose the Personal Information tile and select Update Personal Information. Complete the form with the required information. Students are required to submit a copy of their Social Security Card with the updated name to either the One-Stop Enrollment and Success Center or Registrar’s Office at their local campus after completing the electronic Name Change Request form. Employees (faculty, staff, or student) are required by federal regulations to have employers validate their name on record exactly matches the name which appears on the individual's Social Security Card to ensure proper tax reporting. Employees are required to present their Social Security Card which reflects the new name to the Human Resources Office in Cox Hall on the Valdosta Campus. If you have not requested a change of name with the Social Security Administration, please apply for a new Social Security Card with the nearest Social Security Administration Office. (Note: You will need to bring an original legal document reflecting your new name to support your request for the name change. Examples of accepted legal documents include a birth certificate, marriage license, divorce decree, etc.) Once you receive your new Social Security Card, please bring it to the appropriate office. If you have any questions or concerns, please call the Registrar's Office on your local campus. For additional information on how to apply for, replace, correct, or change your name on your Social Security Card, go to the Social Security website.

Diploma Replacement Requests

Since Fall 2021, degrees, diplomas and technical certificates have been processed by Parchment Services. Recent graduates receive an email from Parchment to confirm their credential after their graduation status has been confirmed. Parchment will then mail or email (send digital copy) of the credential. If a student loses their credential or needs a replacement, they can now request a replacement diploma through Parchment. Students will go directly to parchment.com and choose “Order my transcript or credentials”. Select to order from “Wiregrass Georgia Technical College”. Either login or create a Parchment account by entering your personal email address. Choose “Diploma Replacement” and fill in all required information. Pay the fee and submit order. To contact Parchment, please call their Parchment Customer Service Number: 1-847-716-3005.