Course Additions and Withdrawals

Adding Courses/Creating a New Schedule

Students may add open courses through their myBanWeb account during the first five instructional days of the term. Students who need to be added to an open course beyond the fifth instructional day will need to contact the Dean of Academic Affairs for that area to obtain approval. New students and returning students who create a new schedule during the late registration period (generally starting the day after the end of the previous term) may be subject to a late fee penalty. See the WGTC Calendar for specific dates. Students adding courses to an existing schedule during the late registration period will not be charged a late fee.

Dropping a Course or Courses – First Three Instructional Days of Term

Students may drop courses through myBanWeb during the first three instructional days of the term with no financial or academic penalty; however, any amount charged in the bookstore against HOPE or Pell will be owed back to the college. Students who drop courses during this period and have paid tuition and fees out-of-pocket are eligible for 100% reimbursement less non-refundable fees. Please check the WGTC Calendar for refund dates.

Any student who has not arranged payment for courses through personal means, financial aid, or the NelNet Payment Plan Option (please see the ‘NelNet Payment Plan Option’ section of the catalog for more information) will be dropped from all courses at the end of the third instructional day of the term. Students can arrange payments and be added back to class up to the fifth instructional day of the semester.

Withdrawing From a Course or Courses

Students who withdraw (or are withdrawn) from a course or courses after the third instructional day of the term will be charged for the course(s) from which they are withdrawn. Students withdrawing from courses starting with the fourth instructional day of the term through 60% of the term (see WGTC Academic Calendar for specific dates) will receive
a grade of ‘W’ in those courses. Students withdrawing from courses after 60% of the term has been completed will be assigned a grade of ‘F’ for those courses.

Students who do not follow proper procedures to withdraw from a course (or courses), and simply stop attending class, will be submitted to the Early Alert System (TEAMS) for non-attendance. The Student Navigator will attempt to reach the student and confirm intent to stay in the course or the need to be withdrawn. After attempts to contact the student are made, and no response received, the instructor will submit the student for withdrawal due to nonattendance, effective the last date the student attended.

Students withdrawing from the last course on their schedule or all classes, should refer to “Complete Withdrawal From The College.” Students withdrawing from a course (or courses), but not an entire schedule, should complete the online withdrawal form on the WGTC website or obtain a hardcopy form from the Wiregrass Georgia Technical College website, the Office of the Registrar, Advising Centers, or the Student Navigator. Forms should be filled out in their entirety and returned to the Office of the Registrar. Students are encouraged to meet with a Financial Aid Officer to determine how withdrawing from courses will affect their current and financial aid awards.

Pre/Co-Requisite Errors and Withdrawing From Courses

A student who chooses to withdraw from a course, or is being withdrawn from a course by the College, may be subject to having other courses removed from his/her schedule. If the course from which the student is being withdrawn is a pre/co-requisite to another course on the student’s schedule, the student will be withdrawn from the other course at the same time.

Complete Withdrawal from the College

Students withdrawing from all courses after the third instructional day of the term should complete the online withdrawal form on the WGTC website or obtain a hardcopy form from the WGTC website, the Office of the Registrar, the ARC, or the Student Navigator. Before submitting the completed hardcopy form to the Office of the Registrar, the student should contact:

• Advisement and Retention Center (ARC)– Students should first contact the ARC and speak with a counselor.
• There may be resources available to help students remain enrolled in some or all of their classes.
• Office of Financial Aid – If the student still wishes to withdraw, the next step is to contact the Office of Financial Aid to see how the withdrawal will affect current and future financial aid awards.
• If after speaking with the ARC and financial aid staff the student makes a final decision to withdraw from school completely, the student should return the Withdrawal Form to the Office of the Registrar.

Military Withdrawals - National Emergencies

In the event of a military emergency, whereby a student who in the Armed Services, the National Guard or an Armed Forces reserve is activated or otherwise called to duty and as a result may no longer attend class(es), Wiregrass Georgia Technical College is authorized to allow the student to elect one of the following options. Documentation of such military
service must be provided to the Office of the Registrar from an appropriate military official.

• The student may choose to withdraw from WGTC for the semester. With this option, the student’s record will reflect no enrollment for the semester. No grades of any type will appear on the student’s transcript, and all tuition and fees shall be refunded excluding the application fee. Title IV funds shall be returned in accordance with federal regulations.
• The student may choose to receive appropriate letter grade(s) and receive any applicable refunds. With this option, courses will be calculated as attempted courses for HOPE purposes.