Course Additions and Withdrawals

Adding Courses/Creating a New Schedule

Students may add open courses through their BanWeb account during the first five instructional days of the term. Students who need to be added to an open course beyond the fifth instructional day will need to contact the Dean of Academic Affairs for that area to obtain approval. New students and returning students who create a new schedule during the late registration period (generally starting the day after the end of the previous term) may be subject to a late fee penalty. See the WGTC Calendar for specific dates. Students adding courses to an existing schedule during the late registration period will not be charged a late fee.

Dropping a Course or Courses – First Three Instructional Days of Term

Students may drop courses through BanWeb during the first three instructional days of the term with no financial or academic penalty; however, any amount charged in the bookstore against HOPE or Pell will be owed back to the college. Students who drop courses during this period and have paid tuition and fees out-of-pocket are eligible for 100% reimbursement less non-refundable fees. Please check the WGTC Calendar for refund dates.

Any student who has not arranged payment for courses through personal means, financial aid, or the NelNet Payment Plan Option (please see the ‘NelNet Payment Plan Option’ section of the catalog for more information) will be dropped from all courses at the end of the third instructional day of the term. Students can arrange payments and be added back to class up to the fifth instructional day of the semester.

Drop/Withdrawal Procedures

As a student enrolling in college courses, you assume the financial and academic responsibility to properly withdraw from your courses if you decide not to complete them. You have the privilege of dropping a course during the first three instructional days of each semester through your BanWeb account, without the drop becoming part of your permanent academic record and without it affecting your financial aid. However, any amount charged against Pell or HOPE in the bookstore will be owed back to the college. If you withdraw from a class from the fourth instructional day of the term through 60% of the term, you will receive a grade of W. If you withdraw after the published withdrawal date (60% of the term) a grade of F will be assigned. The specific deadline dates for withdrawal are published on the Wiregrass’ home website page, under Academic Calendar, as well as in your BanWeb account.

You should be aware that withdrawals may result in a loss of financial aid and that failing to properly withdraw from a course will result in your receiving a failing grade (F) for that course.

Withdrawal from Individual Courses

Students wishing to withdraw from a course, but planning to remain enrolled in other courses should submit a Withdrawal Form through their BanWeb account, listing the courses from which they would like to withdraw. Students who are unsure if withdrawing from a course is the only option available to them should speak with their instructor and/or the One-Stop Enrollment and Success Center staff prior to submitting the withdrawal form. Also, students are encouraged to speak with the Financial Aid Office for clarification on how a partial withdrawal may affect their Satisfactory Academic Progress (SAP).

Complete Withdrawal from School

Wiregrass Georgia Tech realizes that sometimes students have no alternative but to leave school for legitimate reasons. Students wanting to totally withdraw should initiate the process by completing the form through their BanWeb account.

Below are the steps you should follow for an official withdrawal:

1. Speak with your One-Stop Advisor.
2. Meet with the Financial Aid Office to see how the withdrawal will affect your current and future financial aid awards.

If you still feel the need to withdraw from school completely, submit your Withdrawal Form.

Withdrawal Due to COVID-19 Issues

WGTC understands that beginning with Spring Semester 2020, students may continue to face challenges in relation to COVID-19 responses from the College, and in their personal lives. To assist students during this ongoing national and state public health crisis, students will be able to submit documentation attesting to withdrawals related to COVID-19 from Spring Semester 2020 until the federal government declares an end to the COVID-19 National Emergency. In those cases, a nonpunitive grade may be assigned to the student’s record for the course(s) withdrawn from due to the public health crisis.

Students who receive federal financial aid may qualify for a special provision related to the return of any required funds to the Department of Education. Contact the Financial Aid Office by e-mail at financialaid@wiregrass.edu for additional instructions on completing a withdrawal attestation form.

Pre/Co-Requisite Errors and Withdrawing From Courses

Students withdrawing from courses may be subject to having other courses removed from his/her schedule. If the courses from which the student is withdrawing is a pre/co-requisite to another course on the student’s schedule, the student will be withdrawn from the other course at the same time.

Military Withdrawals - National Emergencies

In the event of a military emergency, whereby a student who in the Armed Services, the National Guard or an Armed Forces reserve is activated or otherwise called to duty and as a result may no longer attend class(es), Wiregrass Georgia Technical College is authorized to allow the student to elect one of the following options. Documentation of such military
service must be provided to the Office of the Registrar from an appropriate military official.

• The student may choose to withdraw from WGTC for the semester. With this option, the student’s record will reflect no enrollment for the semester. No grades of any type will appear on the student’s transcript, and all tuition and fees shall be refunded excluding the application fee. Title IV funds shall be returned in accordance with federal regulations.
• The student may choose to receive appropriate letter grade(s) and receive any applicable refunds. With this option, courses will be calculated as attempted courses for HOPE purposes.