Refunds and Disbursements

Refund Policy

Individual Payment – Students who are no-shows or withdraw from a course by the end of the third instructional day of the semester shall receive a 100 percent refund, excluding the application fee. Students who withdraw after the third instructional day of the semester shall receive no refund.

Federal Title IV Financial Aid – The Department of Education regulations require that the unearned portion of Title IV funds (Pell Grant, FSEOG - Federal Supplemental Educational Opportunity Grant) be returned if a student withdraws from classes prior to the 60 percent attendance point in the semester. When a student withdraws prior to completion of 60 percent of the semester, the financial aid award must be reduced.

The amount of the student’s Title IV aid earned is calculated as follows:
Number of days completed ÷ number of days in semester = percent of Title IV aid earned*

*100 percent earned if greater than 60 percent. None earned if number of class days completed is three or less.

If funds are remaining after tuition and fees are deducted from earned Title IV funds, the business office will issue payment to the student for the remaining balance after the fourth week of the semester. Any student who is issued a Title IV refund and then found to have dropped or withdrawn from classes prior to completion of over 60 percent attendance point in the semester must return the unearned funds back to the college. Students who have amounts due will not be allowed to receive grades, transcripts, or register for classes until the amount owed is paid in full.

WGTC has three new ways for students to receive a refund. Students will receive a welcome package in a bright green envelope from BankMobile Disbursements within 8 weeks after the first day of classes. Students will set up the refund option of their choice with BankMobile Disbursements by following the instructions provided in the welcome package. Students should register as a new user with BankMobile Disbursements once the welcome package is received to set up the refund option of their choice. If no option is selected within 21 days after the refund has been disbursed, BankMobile Disbursements will send a paper check to the student encouraging them to select a preference for future disbursements to avoid wait times for refunds. The business office is available to assist students in selecting their preference.

Click to view our institution's contract with BankMobile, a Division of Customer Bank.

Questions? Email