Refunds and Disbursements

Refund Policy

Individual Payment – Students who are no-shows or withdraw from a course by the end of the third instructional day of the semester shall receive a 100 percent refund, excluding the application fee. Students who withdraw after the third instructional day of the semester shall receive no refund.

Federal Title IV Financial Aid – The Department of Education (DOE) regulations require that the unearned portion of Title IV funds (Pell Grant, FSEOG - Federal Supplemental Educational Opportunity Grant) be returned if a student withdraws from classes prior to completing over 60 percent attendance point in the semester. When a student withdraws prior to completing over 60 percent of the semester, the financial aid award must be reduced. All unearned funds will be returned to DOE within 45 days of the determination of the withdrawal. Students who withdraw due to a COVID-19 qualifying emergency will receive a waiver of the portion of their federal aid that the college would have to pay back to the Department of Education on the student’s behalf.

Aid used for Active Military Tuition Assistance and Veteran Education Benefits – Active duty personnel utilizing Tuition Assistance (TA) funds or Veteran Education Benefits are awarded under the assumption that they will attend school for the entire period for which the assistance is awarded. To comply with the U. S. Department of Defense (DOD) policy and the U.S. Department of Veteran Affairs, WGTC will return any unearned TA funds or unearned VA funds on a prorated basis through the 60% portion of the period for which the funds were provided. Students who fail to attend, drop out, withdraw (officially or unofficially) or are dismissed prior to completing greater than 60% of the enrollment period will have their funds recalculated. The enrollment period is determined by the date the classes begin to the date of the last day of class. All unearned funds will be returned to the respective military service branch or veteran service organization, not to the service member, within 45 days of the determination of the withdrawal. The student may be responsible for repayment of any unearned funds.

The amount of the student’s Title IV aid, Active Duty Military Assistance or Veteran Education Benefits earned is calculated as follows:
Number of days completed ÷ number of days in semester = percent of earned*

*100 percent earned if greater than 60 percent. None earned if number of class days completed is three or less.

If funds are remaining after tuition and fees are deducted from earned Title IV funds, the business office will issue payment to the student for the remaining balance after the fourth week of the semester. Any student who is issued a Title IV refund and then found to have dropped or withdrawn from classes prior to completion of over 60 percent attendance point in the semester must return the unearned funds back to the college. Students who have amounts due will not be allowed to receive grades, transcripts, or register for classes until the amount owed is paid in full.

WGTC has partnered with BankMobile to deliver your financial aid refund. For more information about BankMobile, visit

Click to view our institution's contract with BankMobile, a Division of Customer Bank.

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