Policies and Procedures Manual

Technical College System of Georgia State Board Policies
and TCSG and Wiregrass Procedures Manual

Wiregrass Georgia Technical College (Wiregrass), a member of the Technical College System of Georgia (TCSG), operates under the guidance of and adheres to all State Board of the Technical College System of Georgia (SBTCSG) policies and procedures. Wiregrass’s local policies and procedures are constructed per SBTCSG policies and procedures to support the college’s day-to-day operations.

This site is updated as policies and procedures are revised, added, or deleted. If you do not find the policy or procedure you are looking for, please contact the Office of Institutional Effectiveness at ie@wiregrass.edu. A complete listing of State Board Policies and TCSG Procedures may be accessed at the TCSG Policy Manual.

• INTRODUCTION
  • 1.1. TCSG Policy Development, Approval and Review of TCSG Policies and Procedures
    • 1.1.p. TCSG Procedure Development, Approval and Review of TCSG Policies and Procedures
• MISSION AND SYSTEM OF GOVERNANCE
  • 2.1. State Board Governance
    • 2.1.1. TCSG Statement of Equal Opportunity
      • 2.1.1.p. TCSG Procedure Statement of Equal Opportunity
        • 2.1.1.L. WGTC Statement of Equal Opportunity
    • 2.1.2. TCSG Mission Statement
      • 2.1.2p.L1 WGTC Mission Statement
    • 2.1.3. TCSG Policy State Board Responsibilities and Authority
    • 2.1.4. TCSG Policy State Board Bylaws
    • 2.1.5. TCSG Policy State Board Compensation and Expenses
    • 2.1.6. TCSG Policy State Board Ethical Responsibilities
    • 2.1.7. TCSG Policy President Emeritus Designations
      • 2.1.7.p. TCSG Procedure President Emeritus Designations
    • 2.1.8. TCSG Policy The Naming of Buildings, Grounds or Programs
      • 2.1.8.p. TCSG Procedure The Naming of Buildings, Grounds, or Programs
        • 2.1.8.L1. WGTC Procedure Donor Acknowledgement Signage
  • 2.2 Office of the Commissioner
    • 2.2.1. TCSG Policy Commissioner Responsibilities and Authority
    • 2.2.2. TCSG Policy Agency Strategic Planning
  • 2.3 Technical Colleges
    • 2.3.1. TCSG Policy Employment of Presidents
      • 2.3.1.p. TCSG Procedure Employment of Presidents
    • 2.3.2. TCSG Policy Responsibilities and Authority of Technical College Presidents
      • 2.3.2.p. TCSG Procedure Responsibilities and Authority of Technical College Presidents
    • 2.3.3. TCSG College Strategic Planning
      • 2.3.3p. TCSG Procedure College Strategic Planning
  • 2.3.4. TCSG Policy Technical College Accreditation
  • 2.3.5. TCSG Policy Technical College Substantive Change Reporting
    • 2.3.5p.L1. WGTC Procedure Substantive Change
  • 2.3.6. TCSG Policy Accreditation Reporting Standards
    • 2.3.6p.L1. WGTC Procedure Accreditation Reporting Standards
• 2.4 Local Board
  • 2.4.1. TCSG Policy Local Board Responsibilities and Authority
  • 2.4.3.p. TCSG Procedure Local Board Compensation and Expenses
  • 2.4.4.p. TCSG Procedure Local Board Member Emeritus
  • 2.4.5.p. TCSG Procedure Approving Technical College Local Board Members

• ADMINISTRATION
  • 3.1. Budget and Accounting
    • 3.1.1. TCSG Policy Financial Overview
    • 3.1.10. TCSG Policy Petty Cash Funds
    • 3.1.11. TCSG Policy Georgia Sales and Use Tax
    • 3.1.12. TCSG Policy Cooperative Nonprofit Organizations
    • 3.1.13. TCSG Policy Debt Collection of Unpaid Accounts

      • 3.1.13p TCSG Procedure Debt Collection of Unpaid Accounts

    • 3.1.14. TCSG Policy Indirect Cost Rate
      • 3.1.14p1 WGTC Procedure Grant Fundraising
    • 3.1.16. TCSG Policy Purchasing
      • 3.1.16p1. TCSG Procedure Purchasing Bond-Funded Goods and Services
      • 3.1.16p2. TCSG Procedure Purchasing Non-Bond-Funded Goods and Services
    • 3.1.2. TCSG Policy Annual Budget Requests and Operating Budgets
    • 3.1.3. TCSG Policy Transfer of Funds Among Technical Colleges
    • 3.1.4. TCSG Policy Accounting System
    • 3.1.5 TCSG Policy Contract Management
    • 3.1.6. TCSG Policy Payroll System
    • 3.1.7. TCSG Policy Enterprise Funds
    • 3.1.8. TCSG Policy Audits
    • 3.1.9. TCSG Policy Bank Accounts
  • 3.2. Copyright, Intellectual Property Protection
    • 3.2.1. TCSG Policy Intellectual Property
    • 3.2.2p. TCSG Procedure Development of Patentable Device
  • 3.3. Operations
    • 3.3.1. TCSG Policy DOAS Motor Pool
      • 3.3.1p. TCSG Procedure DOAS Motor Pool
      • 3.3.1p.L1 WGTC Procedure Fleet Management
    • 3.3.10. TCSG Policy Environmental Protection
    • 3.3.11p. TCSG Identity Theft Protection
    • 3.3.2. TCSG Policy Alcohol on Campus
      • 3.3.2p. TCSG Procedure Use of Alcoholic Beverages on Campus
        • 3.3.2p.L.1 WGTC Procedure Alcohol On Campus
    • 3.3.3. TCSG Policy Tobacco Use
    • 3.3.4. TCSG Procedure Records Management
    • 3.3.5. TCSG Policy Inventory Management
      • 3.3.5p.L1 WGTC Procedure Asset and Inventory Management
    • 3.3.6. TCSG Policy Firearms, Weapons, and Explosives
    • 3.3.7. TCSG Policy Severe Inclement Weather
    • 3.3.8p. TCSG Procedure Business Email Archiving, Retention, and Investigation
    • 3.3.9p. TCSG Procedure Open Records Request
  • 3.4. Capital Planning and Facilities
    • 3.4.1. TCSG Policy Maintenance of Campus Facilities
    • 3.4.2. TCSG Policy Use of Campus Facilities
    • 3.4.3. TCSG Policy Real Property Acquisitions and Leases
    • 3.4.4. TCSG Policy Facilities Management and Operations
    • 3.4.5. TCSG Policy Capital Planning and Construction
  • 3.5. Information Technology and Data Resources
    • 3.5.1. TCSG Policy Use of Telecommunications Equipment
      • 3.5.1p1. TCSG Procedure Acceptable Computer Use
      • 3.5.1p2. TCSG Procedure HEAO P2P Unauthorized File Sharing
      • 3.5.1p3. TCSG Procedure FTC Safeguards Rule Compliance
• HUMAN RESOURCES
  • 4.1 Employment Guidelines and Processes
    • 4.1.1. TCSG Policy Recruiting and Hiring
      • 4.1.10. TCSG Policy Reduction in Force
        • 4.1.10p. TCSG Procedure Reduction in Force
      • 4.1.1p1. TCSG Procedure Recruitment
      • 4.1.1p2. TCSG Procedure Intra System Recruitment
      • 4.1.1p3. TCSG Procedure Interviewing and Selection Guidelines
        • 4.1.1p3.L1. WGTC Procedure Faculty Credentials
    • 4.1.2.TCSG Policy Verifying Employment Eligibility
      • 4.1.2p.a1. TCSG Procedure Employment Eligibility Verification Form
      • 4.1.2p.TCSG Procedure Verifying Identity and Employment Eligibility
    • 4.1.3. TCSG Policy Job Descriptions
    • 4.1.4p. TCSG Procedure Categories of Employment
    • 4.1.5. TCSG Policy Verification of Employment
    • 4.1.6. TCSG Policy Employment Contracts
      • 4.1.6p. TCSG Procedure Employment Contracts
    • 4.1.7. TCSG Policy Personnel Files
      • 4.1.7p. TCSG Procedure Collection, Retention and Release of Employment Records
    • 4.1.8. TCSG Policy Instructional Staff Work Assignments
      • 4.1.8p. TCSG Procedure Instructional Staff Work Assignments
    • 4.1.9. TCSG Policy Background Investigations
      • 4.1.9p. TCSG Procedure Background Investigations
  • 4.2 Work Hours and Schedules
    • 4.2.1. TCSG Policy Working Hours, Overtime, and Compensatory Time
      • 4.2.1p. TCSG Procedure Working Hours, Overtime, and Compensatory Time
        • 4.2.1.p.L1. WGTC Procedure Instructional Staff Work Assignments
    • 4.2.2. TCSG Policy Official Business Hours and Work Schedules
      • 4.2.2p1. TCSG Procedure Official Business Hours and Work Schedules
      • 4.2.2p2. TCSG Procedure Telework and Alternate Work Locations
        • 4.2.2p2.L WGTC Procedure Telework and Alternative Work Location
  • 4.3 Employee Ethics and Standards of Conduct
    • 4.3.1p. TCSG Procedure Unlawful Discrimination, Harassment and Retaliation in Employment
      • 4.3.1p2. TCSG Procedure Employee Sexual Harassment Prevention Procedure
    • 4.3.2. TCSG Policy Ethics and Standards of Conduct for Employees
      • 4.3.2p1. TCSG Procedure Ethical Responsibilities of Employees
        • 4.3.2p.L1. WGTC Procedure Academic Freedom
        • 4.3.2p.L2. WGTC Procedure Employee Professional Appearance
      • 4.3.2p2. TCSG Procedure Consensual Relationships
      • 4.3.2p3. TCSG Procedure Gifts, Honoraria, and Expenses
        • 4.3.2p3.L1 WGTC Procedure Drives and Solicitations Procedure
      • 4.3.2p4. TCSG Procedure Standards of Business Conduct
      • 4.3.2p5. TCSG Procedure Political Activities and Election Campaigns
      • 4.3.2p6 TCSG Procedure Other Employment
      • 4.3.2p7. TCSG Procedure Children in the Workplace
    • 4.3.3p. TCSG Procedure Workplace Violence
    • 4.3.4. TCSG Policy Employment of Relatives
  • 4.4 Employee Performance Management
    • 4.4.1. TCSG Policy Positive Discipline
      • 4.4.1p. TCSG Procedure Positive Discipline
    • 4.4.2p. TCSG Procedure Adverse Employment Actions
    • 4.4.3. TCSG Policy Employee Complaint Resolution
      • 4.4.3p. TCSG Procedure Employee Complaint Resolution
    • 4.4.4.TCSG Policy Performance Management
      • 4.4.4p. TCSG Procedure Performance Management
  • 4.5 Employee Leave
    • 4.5.1p. TCSG Procedure Family and Medical Leave Act Leave (FMLA)
    • 4.5.2. TCSG Policy Leave
      • 4.5.2p1. TCSG Procedure Miscellaneous Leave
      • 4.5.2p2. TCSG Procedure Leave Donation
      • 4.5.2p3. TCSG Procedure Court Leave
      • 4.5.2p4. TCSG Procedure Annual, Sick, and Personal Leave
      • 4.5.2p5. TCSG Procedure Authorized and Contingent Leaves of Absence Without Pay
        • 4.5.2p5.L. WGTC Procedure Authorized and Contingent Leaves of Absence Without Pay
      • 4.5.2p6. TCSG Procedure Military Leave
    • 4.5.3. TCSG Policy Holidays
      • 4.5.3p. TCSG Procedure Holidays
  • 4.6 Employee Medical Program
    • 4.6.1. TCSG Policy Medical and Physical Examination Program (MAPEP)
      • 4.6.1p TCSG Procedure Medical and Physical Examination Program (MAPEP)
      • 4.6.2p. TCSG Procedure Reasonable Accommodations in Employment
  • 4.7 Employee Travel
    • 4.7.1. TCSG Policy Travel
    • 4.7.2p. TCSG Procedure Driver Qualification
      • 4.7.2p.L. WGTC Procedure Driver Qualification Standards
  • 4.8 Drug/Alcohol Free Workplace
    • 4.8.1. TCSG Policy Drug-Free Workplace
      • 4.8.1p1. TCSG Procedure Non-Federally-Regulated Drug and Alcohol Testing
      • 4.8.1p2. TCSG Procedure Federally-Regulated Drug and Alcohol Testing
  • 4.9 Employee Compensation and Related Benefits
    • 4.9.1. TCSG Policy Retirement
      • 4.9.1p. TCSG Procedure Retirement
    • 4.9.2. TCSG Policy Flexible Benefits Program
    • 4.9.3. TCSG Policy Tuition Remission and Reimbursement for Approved Staff Development
    • 4.9.4. TCSG Policy Employee Assistance Program
      • 4.9.4p. TCSG Procedure Employee Assistance Program
    • 4.9.5. TCSG Policy Staff Development
      • 4.9.5p. TCSG Procedure Staff Development
    • 4.9.6. TCSG Policy Defense and Indemnification
      • 4.9.6p. TCSG Procedure Defense and Indemnification
    • 4.9.7. TCSG Policy Payroll Deductions
      • 4.9.7p. TCSG Procedure Payroll Deductions
    • 4.9.8p. TCSG Procedure Direct Deposit Pay
    • 4.9.9.TCSG Policy Workers’ Compensation and Return to Work
      • 4.9.9p. TCSG Procedure Workers’ Compensation – Reporting an Accident
    • 4.9.10 TCSG Policy Promotions
• ACADEMIC AFFAIRS
  • 5.1 Administration
    • 5.1.1p. TCSG Procedure Academic Freedom
    • 5.1.2. TCSG Policy General Program and Program Specific Standards
      • 5.1.2p. TCSG Procedure Business Affiliation Agreements
    • 5.1.3. TCSG Policy Technical Advisory Committees
      • 5.1.3p.L1 WGTC Procedure Faculty Role in Governance Matters
    • 5.1.4. TCSG Policy Service Delivery Areas
    • 5.1.5. TCSG Policy Technical College Calendars
    • 5.1.6. TCSG Policy Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
      • 5.1.6p. TCSG Procedure Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
    • 5.1.7. TCSG Policy Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates
      • 5.1.7p. TCSG Procedure Warranty Claim
    • 5.1.8. TCSG Policy Articulation and Transfer
      • 5.1.8p. TCSG Procedure Articulation and Transfer
    • 5.1.9. TCSG Policy Program Approval and Termination
      • 5.1.9p.TCSG Procedure Program Approval and Termination
        • 5.1.9p.L1. WGTC Procedure Off-Site Locations and Mode of Delivery
    • 5.1.10. TCSG Policy College Campuses
    • 5.1.11. TCSG Policy Live Work Projects
      • 5.1.11p. TCSG Procedure Live Work Projects
        • 5.1.11p.L WGTC Procedure Live Work Projects
  • 5.2 Non-Credit Programs
    • 5.2.1. TCSG Policy Non-Credit Instruction
    • 5.2.2. TCSG Policy Quick Start
    • 5.2.3. TCSG Policy Programs for Adult Education
    • 5.2.4. TCSG Policy High School Equivalency (HSE) Testing and Diplomas
      • 5.2.4p1. TCSG Procedure Test-Taker Conduct for HSE Exams and Diploma Programs
    • 5.2.5. TCSG Policy Credit-Bearing High School Equivalency and Diploma Programs
      • 5.2.5p. TCSG Procedure Eligibility and Admission Requirements for Credit–Bearing HS Diploma Programs
    • 5.2.6. TCSG Policy Student Discipline within Adult Education Programs
    • 5.2.7. TCSG Policy Remedies for Program Non-Compliance within Adult Education Programs
    • 5.2.8. TCSG Policy Requirements for Establishing GED® or HiSET® Testing Centers
    • 5.2.9. TCSG Policy Requirements for Establishing a Career Plus High School Program
  • 5.3 Academic Governance
    • 5.3.1. TCSG Policy Academic Governance
      • 5.3.1p. TCSG Procedure Academic Governance
• STUDENT AFFAIRS
  • 6.1 Student Equity
    • 6.1.1. TCSG Policy Unlawful Harassment and Discrimination of Students
      • 6.1.1p. TCSG Procedure Unlawful Harassment and Discrimination of Students
      • 6.1.2p. TCSG Procedure Sexual Harassment and Misconduct
  • 6.2 Admissions
    • 6.2.1. TCSG Policy Admissions
      • 6.2.1p. TCSG Procedure Admissions Requirements
      • 6.2.1p2. TCSG Procedure Placement Requirements
        • 6.2.1p.L WGTC Procedure Additional Admission Requirements
    • 6.2.2. TCSG Policy Residency
      • 6.2.2p. TCSG Procedure Residency
  • 6.3 Student Records
    • 6.3.1. TCSG Policy Student Records
      • 6.3.1p1. TCSG Procedure Student Records
      • 6.3.1p2. TCSG Procedure Definition of Directory Information
        • 6.3.1p3.L. WGTC Procedure Distance Education Student Privacy Procedure
    • 6.3.2p. TCSG Procedure Student Records Retention Schedule
      • 6.3.2p.L2. WGTC Procedure Attendance for Credit Instruction
      • 6.3.2p.L. WGTC Procedure Archived Catalogs
  • 6.4 Student Life
    • 6.4.1.TCSG Policy Student Handbooks
      • 6.4.1p. TCSG Procedure Summary of Student Notification Requirements
    • 6.4.2 TCSG Policy Student Housing
      • 6.4.2p. TCSG Procedure Residence Hall Room Entry and Search
    • 6.4.3. TCSG Policy National Emergencies
      • 6.4.3p. TCSG Procedure National Emergencies
        • 6.4.3p.L1. WGTC Procedure Qualifying Emergency
  • 6.5 Student Academics
    • 6.5.1. TCSG Policy Academic Standards, Evaluations and Appeals
      • 6.5.1p. TCSG Procedure Academic Standards, Evaluations and Appeals
        • 6.5.1p.L. WGTC Procedure Academic Standards
        • 6.5.1p.L2. WGTC Procedure Academic Appeals Procedure
    • 6.5.2. TCSG Policy Student Grade Point Average
      • 6.5.2p. TCSG Procedure Student Grade Point Average
      • 6.5.2p2. TCSG Procedure Dual Achievement Program HS Transcript Student GPA
        • 6.5.2p.L1. WGTC Procedure Student Grading Procedure
      • 6.5.3p. TCSG Procedure Student Grievance
  • 6.6 Student Finances
    • 6.6.1 TCSG Policy Student Tuition and Fees
      • 6.6.1p. TCSG Procedure Student Tuition and Fees
    • 6.6.2. TCSG Policy Student Activity Fund
      • 6.6.2p. TCSG Procedure Student Activity Fund
    • 6.6.3p. TCSG Procedure Student Organization/Club Accounts
    • 6.6.4. TCSG Policy Satisfactory Academic Progress
      • 6.6.4.p1.L. WGTC Procedure Satisfactory Academic Progress
  • 6.7 Student Conduct
    • 6.7.1. TCSG Policy Drug-Free Schools and Communities Act
      • 6.7.2p1. TCSG Policy Student Discipline
      • 6.7.2p2. TCSG Procedure Model Student Conduct Codes
  • 6.8 Student Activities
    • 6.8.1. TCSG Policy Field Trips
      • 6.8.1p. TCSG Procedure Field Trips
        • 6.8.1p.L1. WGTC Procedure Field Trips
    • 6.8.2. TCSG Policy Student Accident Insurance
    • 6.8.3. TCSG Policy Student Athletics
      • 6.8.3p. TCSG Procedure Student Athletics
    • 6.8.4. TCSG Policy Free Speech
      • 6.8.4p TCSG Procedure Free Speech
        • 6.8.4p.L1. WGTC Procedure Freedom of Expression
• PUBLIC SAFETY
  • 7.1 TCSG Department of Public Safety
    • 7.1.1. TCSG Policy Technical College System of Georgia Department of Public Safety
      • 7.1.1p1. TCSG Procedure Mutual Aid
      • 7.1.1p2. TCSG Procedure Clery Act Compliance
    • 7.1.3p. TCSG Procedure Behavioral Intervention Teams and Threat Assessment
    • 7.1.2. TCSG Policy Retiring Law Enforcement Officer Retention of Weapon and Badge
  • 7.2 Emergency Preparedness
    • 7.2.1. TCSG Policy Emergency Preparedness, Health, and Safety
      • • 7.3 TCSG DPS Operating Manual
          • 7.3.1. TCSG Policy Department of Public Safety Operating Manual
            • 7.3.1.p 1 TCSG Procedure Chapter 1- Introduction and General Provisions
            • 7.3.1.p 2 TCSG Procedure Chapter 2- Agency Goals
            • 7.3.1.p 3 TCSG Procedure Chapter 3- Organization and Administration
            • 7.3.1.p4 TCSG Procedure Chapter 4- Training
            • 7.3.1.p5 TCSG Procedure Chapter 5 - Code of Conduct
            • 7.3.1.p 6 TCSG Procedure Chapter 6 – Uniform Dress Code
            • 7.3.1.p 7 TCSG Procedure Chapter 2- Arrests
            • 7.3.1.p 8 TCSG Procedure Chapter 8 - Property and Evidence
            • 7.3.1.p 9 TCSG Procedure Chapter 9- Juveniles
            • 7.3.1.p 10 TCSG Procedure Chapter 10- Missing Persons
            • 7.3.1.p 11 TCSG Procedure Chapter 11- Consular/ Diplomatic Immunity
            • 7.3.1.p 12 TCSG Procedure Chapter 12- Mental Health Crisis and People of Diminished Capacity
            • 7.3.1.p 13 TCSG Procedure Chapter 13 – Search and Seizure
            • 7.3.1.p 14 TCSG Procedure Chapter 14- Firearms
            • 7.3.1.p 15 TCSG Procedure Chapter 15- Use of Force
            • 7.3.1.p 16 TCSG Procedure Chapter 16- Vehicle Operations Policy
            • 7.3.1.p 17 TCSG Procedure Chapter 17- Communications
            • 7.3.1.p 18 TCSG Procedure Chapter 18 - Records Information Management
            • 7.3.1.p 19 TCSG Procedure Chapter 19- Patrol Vehicle Video/Body-Worn Cameras/Personal Electronic Devices
            • 7.3.1.p 20 TCSG Procedure Chapter 20- Unmanned Aerial Systems
            • 7.3.1.p 21 TCSG Procedure Chapter 21- Patrol Function
            • 7.3.1.p 22 TCSG Procedure Chapter 22- Investigative Functions
            • 7.3.1.p 23 TCSG Procedure Chapter 23- Biased-Based Profiling
            • 7.3.1.p 24 TCSG Procedure Chapter 24- Unusual Occurrences and Tactical Responses
              • 7.3.1.p 24a1 TCSG Procedure Department of Public Safety
            • 7.3.1.p 25 TCSG Procedure Chapter 25- Bloodborne/Airborne Pathogens and Other Infectious Diseases
        • General Guidelines

          • General Guidelines for Interpretation | Powers of Board

          • Statute O.C.G.A. § 20-4-11 | Powers of Board

          • Statute O.C.G.A. § 20-4-14 | TCSG Powers and Duties